Creating and Managing School Events and Sending Notices

Create and manage school events in Elimu Bora — from term openings and holidays to weekly assemblies — and automatically notify the right people.

Events in Elimu Bora give you a central place to plan and communicate what’s happening at your school. Whether you’re announcing a sports day to the whole school or sending an exam-week reminder to a specific class, the events module handles the scheduling, targeting, and notifications for you.

Event types

Every event you create belongs to one of five categories:

Type	When to use it
General	Assemblies, sports days, parent meetings, and any other school activities
Term Opening	The first day of each term
Term Closing	The last day of each term
Mid-Term Break	Mid-term breaks between sessions
Holiday	National holidays and school closures

Create an event

1. Open the Events section

   From the main navigation, go to Events, then click New Event in the top right.

2. Fill in the event details

   Enter the event title, select a date and time, choose an event type, and add a description to give attendees context.

3. Set the audience

   Choose who should see this event:

   • School-wide — tick the “School-Wide Event” toggle to notify everyone at the school.
   • Targeted — leave the toggle off and manually select attendees. You can add individual students, teachers, guardians, entire grade levels, or specific grade streams.
4. Set up recurrence (optional)

   If the event repeats, enable the recurrence option and choose weekly or monthly. For example, set a weekly assembly to repeat every Monday so you only have to create it once.

5. Add attachments (optional)

   Link related resources to the event:

   • Assessments — attach an exam to an exam-week event so attendees can see what’s coming up.
   • Invoices — attach a fee invoice to a payment day event.
   • Documents and circulars — upload PDFs, letters, or programmes directly to the event.
6. Save the event

   Click Save. Elimu Bora will immediately send an email and in-app notification to all targeted attendees. Automated reminders go out again 3 days before and 1 day before the event.

Use targeted attendees instead of school-wide when an event only concerns a specific class. For example, for a Grade 7 parents’ evening, add only Grade 7 guardians and Grade 7 teachers as attendees — everyone else won’t receive a notification.

Recurring events

Recurring events let you define a repeating schedule once. When you mark an event as recurring, Elimu Bora generates individual instances based on the recurrence rule you set. Each instance sends its own reminders. This is useful for events like:

• Weekly Monday assemblies
• Monthly staff meetings
• Bi-weekly sports practice

Attachments

The attachments feature connects an event to existing data in Elimu Bora or to uploaded files:

• Assessment attachment — link the “End of Term Exam” assessment to your exam-week event so teachers and students can see the exam details directly from the event.
• Invoice attachment — link a fee invoice to a “School Fees Day” event to remind guardians of an outstanding balance.
• File uploads — upload circulars, timetables, or event programmes as PDF or document files. Attendees can download them from the event detail page.

Notifications

When you create an event, all targeted attendees receive:

• An in-app notification (visible via the bell icon in the top navigation)
• An email notification to their registered email address

Automated reminders are sent at 3 days before and 1 day before the event date. No manual follow-up is needed.